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Post-installation instructions

After you have installed TransTools, use these guidelines to start using the software:

TransTools for Microsoft Word

  1. Checking successful installation

    Open Microsoft Word. If you have Microsoft Office 2003 or earlier, check for "TransTools" menu at the top of the application window. If you have Microsoft Office 2007 or later, you should see "TransTools" tab on the ribbon. For more information on TransTools for Word interface, click here.

    If you don't see it:

    • Make sure that you complete installation properly.
    • You may also need to close applications which rely on Microsoft Word (e.g. Outlook) and restart Microsoft Word.
    • If Adobe Acrobat is installed on your computer, TransTools menu in Microsoft Word 2003 or earlier will not be visible (this is a known bug in Adobe Acrobat), so you will need to right-click Word toolbars and select 'TransTools' from the dropdown menu. This will give you access to all TransTools commands.
    • Follow the instructions below.
    • If nothing works, refer to Troubleshooting section or drop me an email at bugs@translatortools.net.
  2. What to do if TransTools is not visible on the ribbon or menu after a successful installation

    To make sure that Microsoft Word can see TransTools, do the following:

    • Word 2007 and newer versions:

      Open Word Options dialogue by clicking the large Microsoft Office icon in the top left corner (Word 2007) or File tab (Word 2010+) and then clicking Word Options button or Options menu at the bottom.

      Select Add-Ins from the list on the left and check whether TransTools.dotm is included in the list as shown below. Note that TransTools must be under Active Application Add-Ins, not under Inactive Application Add-Ins:

      Screenshot: Add-Ins section of Word Options dialogue

      If TransTools is listed under Inactive Application Add-Ins, find the Manage list at the bottom of the screen, choose Word Add-Ins from the list and press Go... button as shown below:

      In the Templates and Add-Ins dialogue, check TransTools.dotm in the list and press OK.

      Checking whether an add-in is loaded (Word 2007+)

      TransTools should now become available under a separate TransTools tab.

    • Word 2003 and older versions:

      Open Templates and Add-Ins dialogue by selecting Tools -> Templates and Add-Ins... from the menu.

      If TransTools.dot is unchecked, check it and press OK.

      Checking whether an add-in is loaded (Word 2003 or earlier versions)

      TransTools should now become available on the menu.

    If the above does not help, Word may have added TransTools to the list of disabled items, often after a serious crash. Try the following solution:

    • Word 2007 and newer versions:

      Open Word Options dialogue by clicking the large Microsoft Office icon in the top left corner (Word 2007) or File tab (Word 2010+) and then clicking Word Options button or Options menu at the bottom.

      Select Add-Ins from the list on the left. In the Manage list at the bottom, select Disabled Items and click Go button. If TransTools.dotm is included in the list of disabled items, select it and click the Enable button, and finally click the Close button:

      Disabled items list

    • Word 2003 and older versions:

      Click Help -> About Microsoft Office Word and then click Disabled Items... button at the bottom of the dialogue.

      Microsoft Office Help dialogue with Disabled Items button

      If TransTools.dot is included in the list of disabled items, select it and click the Enable button, and finally click the Close button:

      Disabled items list

  3. What to do if there are security warnings

    If you see a security warning during Microsoft Word start-up (or the yellow warning bar below the ribbon) or if nothing happens when you try to run any TransTools command, your Macro Security settings are blocking the macros contained in the TransTools add-in. You need to change Microsoft Word's Macro Security settings as follows:

    • Word 2007 and newer versions:

      Open Word Options dialogue by clicking the large Microsoft Office icon in the top left corner (Word 2007) or File tab (Word 2010+) and then clicking Word Options button or Options menu at the bottom.

      Select Trust Center from the list on the left and then click Trust Center Settings... to the right.

      First, select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked as shown below:

      Screenshot: Trust Center settings affecting Add-ins in Word 2007

      Second, select Trusted Locations from the list on the left and make sure that ..\Microsoft\Word\Startup folder is in the list of trusted locations and that Disable All Trusted Locations checkbox is UNCHECKED, as shown below:

      Screenshot: Trusted Locations

      If ..\Microsoft\Word\Startup folder is not included in the list for some reason, press Add New Location... to add this folder.

      To save the changes, press OK to close the dialogue, then OK again to save Word Options.

    • Word 2003 and older versions:

      Go to Tools -> Macro -> Security... and click Trusted Publishers tab. At the bottom of the dialogue you will see a checkbox named 'Trust all installed add-ins and templates' . Enable/check this checkbox and click OK. Restart Microsoft Word. This should allow you to run TransTools commands.

      Screenshot: Macro security - Trusted Publishers tab

  4. For Wordfast Classic users

    If you are a user of Wordfast Classic, TransTools may be deactivated by Wordfast Classic as soon as you start translation with Wordfast. If this happens and you want to use both tools simultaneously (there are no known incompatibilities between the two), do the following:
    • Open Wordfast Classic configuration dialogue by pressing the button outlined in red on this screenshot: Wordfast Classic configuration button;
    • Select the [Setup] tab, then select [PB] (Pandora Box) tab;
    • Enable Pandora Box by ticking ‘Enable PB’ checkbox;
    • Type (as a new line) the following in the textbox on the left: KeepTemplate=TransTools.dot (in Office 2003 and earlier) or KeepTemplate=TransTools.dotm (in Office 2007 and later);
    • Close the dialogue and choose OK to save the settings.

    Restart Word.

    If TransTools menus are not visible (in Office 2003 and earlier, there should be TransTools item on the main menu, in Office 2007 and later, there should be TransTools group under the Add-Ins tab), then do the following:
    • Under Word 2003 and earlier: go to Tools -> Templates and Add-Ins... and tick "TransTools.dot" in the Global Templates and Add-Ins list, then press [OK].
    • Under Word 2007 and later: go to Word Options (in Word 2007, they are under the big Word icon in the top left corner; in Word 2010, they are under the File tab), choose [Add-Ins], select “Word Add-Ins” from the [Manage] list at the bottom and press [Go...], and finally tick “TransTools.dotm” in the Global Templates and Add-Ins list, then press [OK].

TransTools for Microsoft Excel

  1. Enable (activate) TransTools for Excel.

    Open Microsoft Excel.

    • Excel 2007 and newer versions:

      Note: this step is not required if you use the Automatic Installer ver. 1.1.0 or greater.

      Open Excel Options dialogue by clicking the large Microsoft Office icon in the top left corner (Excel 2007) or File tab (Excel 2010+) and then clicking Excel Options button or Options menu at the bottom. In Excel Options dialogue, select "Add-Ins" from the list on the left. Click Go at the bottom of the dialogue:

      Screenshot: Managing add-ins in Excel 2007 or later

      In the Add-Ins dialogue, you will see a list of available add-ins, one of which will be 'TransTools for Microsoft Excel'. Check / select 'TransTools for Microsoft Excel' and click OK.

      Screenshot: Add-Ins dialogue in Excel 2007 or later

      Now, if you select TransTools tab at the top of Microsoft Excel window, you should see all TransTools commands:

      Screenshot: TransTools Add-in group under Excel 2007 or later

    • Excel 2003 and older versions:

      Click Tools -> Add-ins. In the Add-Ins dialogue, you will see a list of available add-ins, one of which will be 'TransTools for Microsoft Excel'. Check / select 'TransTools for Microsoft Excel' and click OK.

      Screenshot: Add-Ins dialogue in Excel 2003 or earlier

      'TransTools' menu item should appear in the main menu of Microsoft Excel.

  2. Macro Security

    If 'TransTools' menu (Excel 2003 or earlier) or 'TransTools' tab (Excel 2007 or later) does not appear, your Macro Security settings are blocking the macros contained in the TransTools add-in. To change your Macro Security settings:

    • Excel 2007 and newer versions: open Excel Options dialogue by clicking the large Microsoft Office icon in the top left corner (Excel 2007) or File tab (Excel 2010+) and then clicking Excel Options button or Options menu at the bottom.

      Select [Trust Center] from the list on the left and then click Trust Center Settings... to the right;

      Select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked.

      Screenshot: Trust Center settings affecting Add-ins in Word 2007

    • Excel 2003 and older versions: go to Tools -> Macro -> Security... and click Trusted Publishers tab. At the bottom of the dialogue you will see a checkbox named 'Trust all installed add-ins and templates' . Enable/check this checkbox and click OK. Restart Microsoft Word. This should allow you to run TransTools commands.

      Screenshot: Macro security - Trusted Publishers tab

TransTools for Microsoft PowerPoint

  1. Enable (activate) TransTools for PowerPoint.

    Open Microsoft PowerPoint (note: TransTools for PowerPoint works with PowerPoint 2007 and newer versions only).

    Open PowerPoint Options dialogue by selecting File tab (PowerPoint 2010+) or by clicking the large Microsoft Office icon in the top left corner (PowerPoint 2007), and then clicking PowerPoint Options button or Options menu at the bottom.

    In PowerPoint Options dialogue, select "Add-Ins" from the list on the left.
    At the bottom of the dialogue, you will see a list and a button as shown below. Select PowerPoint Add-ins from the list and click Go:

    Screenshot: Managing add-ins in PowerPoint 2007 or later

    In the Add-Ins dialogue, you will see a list of available add-ins.
    If TransTools is in the list, check it to activate it.
    If TransTools is missing in the list, click Add New... and select TransTools.ppam from C:\Users\<user_name>\AppData\Roaming\Microsoft\AddIns directory (this directory is opened by default when you click Add New button). If prompted with a security notification, click Enable Macros button. To finalize installation, click OK button.

    Screenshot: Add-Ins dialogue in PowerPoint 2007 or later
    PowerPoint Add-Ins dialogue

    Screenshot: Enable Macros notification
    Enable Macros notification displayed when a new add-in is added

    Now, if you select Add-Ins tab at the top of Microsoft PowerPoint window, you should see "TransTools" group:

    Screenshot: TransTools Add-in group under PowerPoint 2007 or later

  2. Macro Security

    If 'TransTools' group does not appear, your Macro Security settings are blocking the macros contained in the TransTools add-in. You must change your Macro Security settings.

    Open PowerPoint Options dialogue by selecting File tab (PowerPoint 2010+) or by clicking the large Microsoft Office icon in the top left corner (PowerPoint 2007), and then clicking PowerPoint Options button or Options menu at the bottom.

    Select [Trust Center] from the list on the left and then click Trust Center Settings... to the right.

    Select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked.

    Screenshot: Trust Center settings affecting Add-ins in Word 2007

TransTools for Microsoft Visio

  1. Open TransTools for Visio

    Open TransTools for Visio.vsd (by default, this file is located under 'My Documents\TransTools' folder). If you already have Microsoft Visio running, you can do this by double-clicking this file in Windows Explorer or opening it with File -> Open. This will add 'TransTools' menu at the top of the application window.

  2. Blocking in Visio 2013 and newer versions

    In Visio 2013 and newer versions of Visio, you may see the following message when you open TransTools for Visio:
    “You are attempting to open a file type (Visio 2000-2002 Binary Drawings, Templates and Stencils) that has been blocked by your File Block settings in the Trust Center.”

    Notification about TransTools for Visio being blocked

    To open TransTools for Visio, you need to change File Block Settings under Visio Options:

    1. Open Visio Options dialogue by clicking the File tab and then clicking Options menu at the bottom.
    2. In the Visio Options dialogue, select Trust Center from the list on the left and then click Trust Center Settings... to the right.
    3. In the Trust Center dialogue, select File Block Settings from the list on the left and make sure that the box for “Visio 2000-2002 Binary Drawings, Templates and Stencils” is not checked:
      How to disable blocking of Visio 2000-2002 Binary Drawings
    4. Click OK to save Trust Center settings and OK to close the Options dialogue.
  3. Macro Security

    If you can't see TransTools menu, your Macro Security settings block the macros contained in the file. To unblock macros, it is recommended to set Macro Security level to Medium. To change Macro Security settings:
    • Visio 2010 and newer versions: open Visio Options dialogue by clicking the File tab (Word 2010+) and then clicking [Options] menu at the bottom.

      Select [Trust Center] from the list on the left and then click Trust Center Settings... to the right.

      Select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked:

      Screenshot: Trust Center settings affecting Add-ins in Word 2007

      Select Macro Settings' from the list on the left and make sure that 'Disable all macros with notification' (or at least 'Enable all macros (not recommended)') is checked:

      Once you do this, Visio will ask you whether you want to enable macros whenever you open a file containing macros – click the yellow ‘Enable macros’ button.

    • Visio 2007 and older versions: Go to Tools -> Macro -> Security... and select Medium, and restart Visio before opening TransTools for Visio again. Once you do this, Visio will ask you whether you want to enable macros whenever you open a file containing macros – click 'Enable macros' button.

      Security level configuration:
      Screenshot: Macro Security Level selection dialogue

      Warning when opening files containing macros:
      Screenshot: Microsoft Office Macro warning

  4. Open files to process

    Open Visio files you would like to process (unless they are already open). You should do it from the same application window – double-click files in Windows Explorer or open with File -> Open... (note - do not start another session of Microsoft Visio by selecting it from Windows Start menu or double-clicking its Desktop icon).

  5. Switch to TransTools for Visio.vsd by selecting it from Window menu.
  6. Select 'Extract Translatable Text' or 'Translate Using Translation Table' from TransTools menu.

TransTools for Autocad

  1. Load TransTools for Autocad

    You need to perform this step each time you restart AutoCAD:

    • Autocad 2009 and newer versions: Since Autocad 2009 and newer versions use a new user interface, how you control 'TransTools for Autocad' will depend on your workspace settings. If you have AutoCAD 2010 or later, read the Notes section below before proceeding.

      • Initial Setup Workspace (default): When this user interface is enabled, you will have a number of tabs at the top of AutoCAD window (this user interface is also called 'scenic ribbon').

        Click Load Aplication button (button 1 below) from Applications group under Tools tab.

        Screenshot: Applications group in AutoCAD 2009 or later

        You will be presented with Load/Unload Applications dialogue. In this dialogue, select 'TransTools for Autocad.dvb' from disk (if you used the automatic installer, this should be in your My Documents\TransTools folder) and click Load button.

        Screenshot: Load-Unload Applications dialogue in AutoCAD 2009 or later

        You will be prompted to enable macros, click Enable Macros.

        Screenshot: AutoCAD Macro Warning dialogue

        Click Close button at the bottom of Load/Unload Applications dialogue to continue.

      • AutoCAD Classic workspace: Use Tools -> Macro -> Load Project menu to load 'TransTools for Autocad.dvb' (same as for AutoCAD 2008 or earlier above).
    • Autocad 2008 and older versions: Open AutoCAD. Select Tools -> Macro -> Load Project menu. Choose 'TransTools for Autocad.dvb' file from disk (if you used the automatic installer, this should be in your My Documents\TransTools folder). Press Enable Macros button when a prompt appears.

      Screenshot: AutoCAD Macro Warning dialogue

  2. Run appropriate commands

    • Autocad 2009 and newer versions:

      • Initial Setup Workspace (default): click the small VBA button (button 2 below) located in Applications group under Tools tab.

        Screenshot: Applications group in AutoCAD 2009 or later

        Then select either 'Trans_CollectUniqueValues' (to extract text from the drawing) or 'Trans_Replace' (to merge text back into the drawing) and click Run.

        Screenshot: AutoCAD Macros dialogue

      • AutoCAD Classic workspace: use Tools -> Macro -> Macros... to launch TransTools commands as described above for Autocad 2008 or earlier.
    • Autocad 2008 and older versions: Go to Tools -> Macro -> Macros... and select either 'Trans_CollectUniqueValues' (to extract text from the drawing) or 'Trans_Replace' (to merge text back into the drawing) and click Run.

      Screenshot: AutoCAD Macros dialogue

    Notes:

    • AutoCAD 2010 and newer versions do not include VBA support in the installation program. You will need to download and install a special free module at this location: http://visiblevisual.com/jupgrade/index.php/195-autocad-vba-enabler (although this link is not from the official Autodesk website, it aggregates all versions of VBA Enabler, providing links to their download locations at Autodesk website).
    • AutoCAD 2009 and older versions: VBA support is an optional component in the AutoCAD installation program. Please ensure that it is enabled during installation (you will not be able to perform the above steps unless VBA is installed)

    If you have any problems running TransTools for AutoCAD, contact me and we'll try to figure this out.

Initial configuration of TransTools package

If you are about to use Language check and Localisation features of TransTools for Word / Excel, you will need to configure the package first.

At present, TransTools configuration is accomplished from 'TransTools for Word'. Open Microsoft Word. If you have Word 2003 or earlier, choose 'TransTools' menu, and select "Configure...". If you have Word 2007 or later, select the Add-Ins tab, click TransTools button from 'TransTools Add-In' group, and select "Configure..." from the menu . You will be presented with a configuration dialogue. See TransTools Configuration page for instructions on how to use it.

Moving TransTools configuration file to a centralised location

If your translation department is on a LAN (local area network), you may wish to provide every translator with access to the same configuration file (and thus the same configuration settings).

In order to do this:

  • Move TransTools.cfg from the installation directory (located, by default, under 'My Documents') into a network directory of your choice. Provide read/write permissions as appropriate.
  • Update all TransTools.loc files. These are located in the add-in directories of 'TransTools for Word' and ' TransTools for Excel'. Shortcuts to each of these directories are created in the 'Configure' sub-folder of TransTools installation folder (if you used the Automatic Installer). Open each of those files and enter the correct new path of TransTools.cfg (do not forget the file extension, CFG!) instead of the old path. This operation must be performed on each translator's computer - your network administrator may easily prepare a special script to do this.
  • Restart the Microsoft Office application in order for TransTools add-in to pick up the new location of the configuration file.

Changing location of 'TransTools for Word' add-in

In some cases, e.g. if you are on a corporate network, your IT department may decide to change the default Word start-up path to a custom directory (Word 2003 or earlier: Tools -> Options, "File Locations" tab, "Startup " setting; Word 2007 or later: Word Options dialogue, Advanced section, File Locations... button, "Startup" setting). In order for TransTools to work in Microsoft Word, move TransTools.loc and TransTools.dot (Word 2003 or earlier) or TransTools.dotm (Word 2007 or later) from the previous add-in location to the new one. Do not forget to move TransTools configuration file to a centralised location as well - refer to item 4 above for instructions.

Developed by Stanislav Okhvat, 2007–2016

Microsoft Word®, Excel®, PowerPoint® and Visio® are registered trademarks of Microsoft Corporation.
Autocad© is copyright of Autodesk, Inc.
SDL Trados® (including SDL Trados Studio, Trados Workbench, TagEditor and Microsoft Word Addin) is a registered trademark of SDL plc.
memoQ is copyright of Kilgray Translation Technologies.
Wordfast© is copyright of Yves Champollion.

Software disclaimer